By location and provider
Each location and each provider has their own calendar, with appointment types set up the way you work.
OPTOMETRY SCHEDULING SOFTWARE Nueva cita
Optometry scheduling software
Book by location and by provider, confirm the appointment, and check the patient in when they arrive. By the time they sit down, their chart and full history are already on screen.
Agenda · Centro
Martes 5 de agosto
4 citas · 1 optometrista en turno
Ana MartínezEn atención09:00 · Examen visual · 30 min · Dra. Laura RamírezFinalizar
Jorge NavarroConfirmada10:00 · Seguimiento · 20 min · Dra. Laura RamírezMarcar llegada
Patricia FuentesPaciente llegó12:00 · Lente de contacto · 45 min · Dra. Laura RamírezIniciar consulta
Carlos HerreraProgramada13:00 · Examen visual · 30 min · Dra. Laura RamírezConfirmar
Booking
A schedule that knows you have several providers and several locations
Share and confirm
Send the appointment to the patient so they have the details and can confirm they're coming.
Check-in
Mark the patient as arrived so the provider knows who is waiting and in what order.
After the booking
The appointment doesn't stop at the calendar — it opens the chart
A calendar app can tell you someone is coming at 10:00. It can't tell you what they bought last year or how their prescription has changed. Here the appointment is attached to the patient's chart, and the system flags what needs attention — like exams left pending.
FAQ
Questions about scheduling
Does it work if I have more than one location?
Yes. Multi-location is built in, not an add-on. Each location has its own schedule, inventory and cash handling, while the owner can see the whole operation from one account.
Do I need to install anything?
No. Clarya runs in the cloud, so you open it in a browser from any computer at the front desk, the exam room or the lab. Updates and backups are included — there is no server to maintain in your office.
Can I control what each person sees?
Yes. Permissions are role-based, so an optometrist, a front-desk associate and an owner each see what their job requires. You can also grant or revoke specific permissions per person.
Do I have to re-enter the prescription for the sale and the lab order?
No — this is the core of how Clarya works. The prescription is captured once during the exam and carries through to the sale and the lab order automatically. That single step is what removes most re-typing errors.
See scheduling in a demo
We'll book an appointment, confirm it, check the patient in, and go straight into the exam.